If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well. To add non-adjacent messages you can press the command key while clicking. For a smaller range of messages, you can hold the control key on your keyboard while selecting two messages everything between the two will be highlighted.Click the Categorize button and the category name to apply to all of the items.Everything in the folder will be highlighted/selected. While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu (or the command and a keys on your keyboard at the same time).To export everything under an account/folder heading you will need to go in to each folder and select all items in it:.Mark the items you want to export with the category just created:.that you'd like to export, and can remove the category when no longer needed. You will only want to use this for the mail, contacts etc. Type in a unique name to describe the export, such as "Archive Davidson College".
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